Solutions Finance

Every invoice matched, inside the books you keep.

Three-way matching checks each supplier invoice against the purchase order and the goods receipt before it is booked; accounts receivable follow-up is the reminder, the promise to pay and the dispute on the other side. Elentaria does both inside the accounting system you already run, and sends a person only the invoices that do not agree.

See one morning
Supplier invoice 2026-4471 / Hartwell FasteningInvoice 3 of 58 needs AP
InvoicePDF, AP inbox
LinePartQtyPrice
10FL-2040-S12018.40
20BR-115-A4041.20
30HX-88-C6002.15
40CP-300-R1696.00
Purchase orderBusiness Central
LinePartQtyPrice
10FL-2040-S12018.40
20BR-115-A4041.20
30HX-88-C6002.15
40CP-300-R1696.00
Goods receiptBusiness Central
LinePartQtyPrice
10FL-2040-S12018.40
20BR-115-A3641.20
30HX-88-C6002.15
40CP-300-R1696.00
  • Line 20Invoiced 40, received 36. To M. Osei, accounts payable, with the delivery note.
  • Lines 10, 30, 40Three-way match. Posted to Dynamics 365 Business Central.
  • Supplier toldShort delivery of 4 on line 20.

Today, by hand

Today accounts payable opens each supplier invoice, finds the purchase order and the goods receipt, and compares them line by line before posting. Overdue customer invoices are chased from a spreadsheet when someone has time, and promises to pay live in individual inboxes.

One day in finance

58 invoices in the AP inbox, three of them for a person.

The payables side before nine, the receivables side at ten. Accounts payable saw three invoices, with the differences already found.

  1. 07:30The system

    58 supplier invoices sit in the accounts payable inbox from the night: PDFs, a few scans, two sent as images.

  2. 07:50Elentaria

    Each invoice is read and matched to its purchase order and goods receipt on quantity, unit price and totals, within the company tolerance.

  3. 07:55The system

    55 invoices post to Dynamics 365 Business Central with the PO and receipt references and the invoice document attached.

  4. 08:00Elentaria

    Three go to M. Osei in accounts payable with the differences shown: invoice 2026-4471 bills 40 on a line where 36 were received, one has no goods receipt, one repeats an invoice number already booked.

  5. 09:05A person

    M. Osei asks Hartwell Fastening for a credit note for the four short on invoice 2026-4471 and clears the other two.

  6. 10:00Elentaria

    On the receivables side, reminders for the twelve invoices past their first step go out in the company’s tone; one customer promises to pay on 3 Oct, recorded against the invoice, and one disputes a delivery charge, routed to the account manager with the email attached.

The workflows in this process

What it reads, checks, writes, and brings to a person.

01

Three-way matching

Reads each supplier invoice, matches it to the PO and the goods receipt, and books the ones that agree.

Reads
Supplier invoices arriving as PDF or email in the accounts payable inbox, and the PO and goods receipt they refer to in the ERP
Checks
Each invoice line against the PO and the goods receipt: quantity, unit price, part number, tax and totals, within the company tolerance
Writes
Matched invoices to the ERP for payment, with the PO and receipt references and the invoice document attached
To a person
Invoices with a price or quantity outside tolerance, a missing goods receipt or a duplicate invoice number, with the three documents side by side
How it runs, step by step
02

Accounts receivable automation

Watches open invoices, sends reminders on the company schedule, records promises to pay, and routes disputes.

Reads
Open and overdue invoices in the ERP, and customer replies arriving in the finance inbox
Checks
Which invoices have passed each reminder step, which customers have a promise to pay on record, and which replies raise a dispute
Writes
Reminder emails to the customer, the promise-to-pay date and the reply against the invoice in the ERP, and the dispute case with the customer email attached
To a person
Disputed invoices, promises to pay that have passed without payment, and accounts that reach the escalation step
How it runs, step by step

See it run on your documents.

Bring a week of supplier invoices and the overdue list, and we will show what matches, what posts, and what needs accounts payable.